Community Environment Network Inc.(CEN)

CEN & CEN WETLANDS PROJECT PRIVACY POLICY

CEN respects the confidentiality of information and documents to which CEN has access in the course of, or arising from, its activities.  The CEN Privacy Policy is set down below, and further information with respect to the “Background”, “Confidential Information” and “Sensitive Information” aspects of the total policy may be obtained by an application in writing to the Executive Officer.

CEN Policy:

CEN treats personal information of members, clients and customers of the CEN (prospective, existing or former), and others who provide such information to the CEN, in accordance with the privacy policy of the CEN, applicable privacy legislation and the guidelines below.

• Staff, members, landholders, volunteers and those with whom we have dealings on behalf of the organisation, have a right to the confidentiality of any personal information about them except in circumstances of legal obligation. No personal information will be divulged to an outside party without the express permission of the person concerned, or in accordance with the requirements of the law.
  
• Any information about the organisation that a person will receive while serving as a member of staff, or a Committee Member, shall remain confidential and not be communicated to any outside person or organisation. In particular, it shall not be used in any manner for personal gain.
  
• Staff, members, landholders and volunteers names or telephone numbers or addresses will not be released to a third party without prior approval of the individual concerned.
  
• Only authorised members of staff will have access to staff and members records, and in accordance with the law. The information will be held for the required statutory length of time in secure storage.
  
• No information may be given out about our suppliers unless directly requested by them, or in accordance with the requirements of the law.

All requests for information to be released must be addressed in writing to the Executive Officer, and include reference to the law or regulation under which the person seeking the information is entitled to do so.  In such cases the organisation may seek legal advice that the information can be released.